Whether your organization manages a billion-dollar major defense acquisition program or conducts base-level operations you have requirements (e.g. projects, activities, services) that are needed to meet your mission objective. Examples of some of the requirements captured in CCaR™:

In CCaR™, all of the information about the requirement is contained in a CCaR™ Record which provides the following:

CCaR™ allows organizations to track budgets for appropriated, reimbursable, working capital, foreign military sales (FMS) and international partner program funding. Budgets are defined with individual budget components (e.g. Department, Appropriation, Budget Activity, Program Element Code, etc.) and capture approved budget amounts for any number of fiscal years (FYs). CCaR™ supports Air Force, Army, Navy and DoD legacy financial structures as well as the Standard Financial Information Structure (SFIS) used in the new ERP Accounting Systems.

CCaR™ Budgets are used to fund CCaR™ Financial Requirements and automatically identify funded/unfunded requirements computed from the budget availability and the requirement prioritization. CCaR™ allows funds control to be customized to meet the organization's needs. Funding limits can be set at the budget-level or down to the individual financial requirement.

CCaR™ tools such as the Budget Builder and the Budget Ledger assist the organization in tracking CCaR™ budgets to official budget submissions managed by the Planning, Programming, Budgeting, and Execution (PPBE) process. CCaR™ is used to document and support the Program Objective Memorandum (POM) process and the President’s Budget (PB) submission. CCaR™ automatically computes a bottom-up outyear budget request to support formal budget submissions. CCaR™ provides what-if capabilities to allow organizations identify the impacts of budget cuts.

Before funds are executed, CCaR™ allows organizations to capture commitment, obligation and expenditure forecasts. Forecasting is event-driven for commitments, obligations and expenditures. Each forecast event consists of an event title, planning, revised and baseline dates/amounts and an event description. CCaR™ can automatically spread budget across a forecast (i.e. monthly, quarterly, etc) and can update the spread to account for actual execution as needed. At the start of a fiscal year, a baseline forecast is established to document the organization’s execution goals. As time passes, additions, slips and deletions may be made to the revised plans. CCaR™ ensures the forecasts are accurate by providing planning status indicators for all budget efforts. When the date of a forecasted event passes for a budget effort, CCaR™ automatically checks to determine if an actual obligation/expenditure has been posted. If no obligation/expenditure has posted or if the posting is for an amount less than the forecast, CCaR™ will flag the effort for a forecast update. Should an organization be behind in its forecasts, this feature will allow them to immediately determine the specific efforts causing the deficiency as well as the responsible project officer.

After funds are appropriated and allocated, the authorized funding is captured in CCaR™ and distributed down to the individual financial requirements. CCaR™ can be used to create, coordinate and approve target loads and electronically transmit the target loads to the accounting system.

Commitment documents can be prepared directly in CCaR™ and electronically submitted to the accounting system. The ability to tie execution directly to the originating requirement provides organizations using CCaR™ with the complete requirements management picture. CCaR™ provides this by allowing commitment documents to be generated directly from the CCaR™ Record. The CCaR™ system even assists in completing any of the available funding documents by automatically filling in a number of document fields and providing drop-down list boxes for the remaining fields. Documents may be coordinated through customizable CCaR™ workflows or electronically transferred to automated purchase request systems like FMSuite. Customizable CCaR™ business rules prevent users from over-committing at both the requirement and overall budget level, which helps to prevent Anti-Deficiency Act (ADA) violations. Obligations, expenditures and disbursements are also captured in CCaR™. CCaR™ interfaces with various accounting systems to capture the official execution position. CCaR™ automatically compares actual execution to forecasts to identify financial requirements that are being executed behind the forecasted plan.

One of the key features of CCaR™ is its ability to maintain an organization’s internal execution position and compare that position to the official DFAS accounting system’s position. The DFAS position, including all underlying transactions, is automatically loaded daily into CCaR™ for the purposes of reconciling the CCaR™ internal position to the DFAS position. Any discrepancies between the CCaR™ and DFAS positions are flagged so the analyst may quickly investigate and take action to correct the issue. CCaR™ currently interfaces with the General Accounting and Finance System (GAFS), Mechanization of Contract Administration Services (MOCAS), Standard Financial System (STANFINS), Standard Operation and Maintenance Army Research and Development System (SOMARDS), Centralized Accounting and Financial Resource Management System (CAFRMS), Standard Accounting and Reporting System (STARS) and Specialized Accounting and Finance Enterprise System (SAFES). CCaR™ also provides tools to manage DFAS Open Document Listing (ODL) quarterly reviews and provide a reconciliation journal to record actions taken to reconcile DFAS discrepancies.

The CCaR™ Contracts Module allows for the tracking and reconciliation of baseline contracts. This comprehensive feature contains all Section B and Section G data for every contract modification issued. In addition, all vouchers issued against the contract can be tracked. All contract information is clearly displayed in a graphical format. Interfaces with contracting systems such as Conwrite, the Automated Contract Preparation System (ACPS) and the Standard Procure System (SPS) allow contract modifications to be electronically input from the source contracting system.

The CCaR™ Program Tool allows acquisition and sustainment organizations to define programs, identify program financial requirements and automatically report program health, status and financial execution. CCaR™ program information is used by department and OSD staff to monitor and analyze programs. The following program information is captured in CCaR™:

CCaR™ provides a large number of canned financial and program management reports. All reports may be sorted and filtered to the specific data requirements of the user. In addition, the system will export all major reports into a variety of other digital formats, including: RTF, HTML, DBF and formatted Excel. This allows users to manipulate data outside of the CCaR™ system or make it available to other program management applications.

CCaR™ is able to generate a complete set of briefing charts on the programmatic and financial health of an organization - all in a matter of minutes. The charts are generated into native MS PowerPoint charts that are fully editable.

CCaR™ has implemented numerous system interfaces that unlock data from enterprise silos including accounting systems, payment systems, contract writing systems and program management systems. The CCaR™ data pipelines support a diverse collection of technologies to support Extract, Load and Transform (ELT) processes. Whether implementing modern REST APIs or extracting mainframe flat files CCaR™ allows organizations to easily exchange data to automate processes and eliminate duplicate data entry.